Incentive & Accrual

This tab shows additional incentive amounts the employee is entitled to through their employment agreements.

Navigate to [c] Payroll, then [a] Employee, then the Incentive & Accrual tab.

[c] Payroll | [a] Employee Entry

holidays

vacation % earn and statutory % earn are calculated on hourly earnings. These values only compound if the P/R Employee Group Entry is tied to the Saskatchewan labour code. There is an option to enter a union vacation % and union statutory % in the Union rates record. If this is done the vacation % earn field and statutory % earn field in this record will be populated from the current union rates record and protected.

vacation accrued and statutory accrued – these fields will contain the amount of vacation and statutory pay the employee has earned but not yet been paid.

vacation days per year – total number of vacation days the employee has earned

vacation days owed – the number of vacation days remaining

incentives

RRSP % earn is the percentage used during payroll cheque entry to determine the employer contributions to a staff RRSP account. It is calculated on the hourly earnings plus retroactive pay. On a cheque by cheque basis, it increases the labour cost and increases the G/L liability for RRSP.

training % earn is the percentage used during payroll cheque entry to determine the employer contributions to a staff training fund. The contribution is calculated on the hourly earnings plus retroactive pay. On a cheque by cheque basis, it increases the labour cost and increases the G/L liability for training. Although training may be accrued by an employee it is not something that is ever owed to an employee.

safety % earn is the percentage used during payroll cheque entry to determine the staff safety incentive earnings. The earnings amount is calculated on the hourly earnings plus retroactive pay.

tool % earn is the percentage used in calculating small tool and consumable (SMTC) earnings on hourly earnings and retroactive pay.

retention % earn and incentive % earn are the percentages used in calculating retention and other incentive earnings on hourly earnings and retroactive pay. All incentives increase the labour fringe cost and the corresponding G/L liability accounts.

retention per hour amount calculated per hour during cheque entry as retention incentive. An employee may have a retention percent or retention per hour amount but NOT both. Retention earnings are also dependent on the job retention incentive flag.

living out allowance, mileage, travel and turnaround

LOA/hour and mileage/hour fields determine whether the employee is to receive these amounts. Both Living Out Allowances and mileage can be paid on an hourly basis from timesheet hours.

LOA taxable?, mileage taxable?and site allowance taxable? determine whether these amounts may be taxable. The default is ā€˜Nā€™o, this field may be changed to ā€˜Yā€™ when applicable.

LOA change date may be specified. If, during posting timesheets, the timesheet date is on or after the change date, a message is issued.

turnaround due and turnaround amount may be used as a reminder during timesheet entry that turnaround amounts are required. Any timesheet posting to the employee on the turnaround due date will cause a message to be displayed showing the turnaround amount needed.

travel due and travel amount may be used as a reminder during timesheet entry that travel-in amounts are required. Any timesheet posting to the employee on the travel due date will cause a message to be displayed showing the travel amount needed.

subcontractor/RRSP vendor

RRSP vendor – this field is applicable when the employee’s union staff flag is Yes. An accounts payable invoice will be created that corresponds to the RRSP earnings on each cheque. The invoice is created during payroll – J/C and G/L transaction. Cheques are then produced out of payables.

subcontractor vendor – this field is applicable when the employment type is ‘S’ubcontractor. An accounts payable invoice will be created that corresponds to the subcontractor pay on each cheque. The invoice is created during payroll – J/C and G/L transaction. Cheques are then produced out of payables.

accruals and other

These fields are system generated and they indicate the amounts accrued for personal safety accrued, group safety accrued, other safety accrued, tools accrued, retention accrued, production bonus accred, incentive accrued, advance repay, union fees, training and security deposit.