Creating Cheques

Selecting Timesheets

When running cheques, you can create all the cheques for all the unpaid timesheets in the system, or you can process smaller groups at a time. When we look at approving cheques you’ll see why we would work with subsets of cheques rather than the whole batch.

[c] Payroll | [f] Create Cheques

The first three criteria, date, union, and status, select only unpaid timesheets that match the selection. These are rigid selections. The dropdown list will only show selections for which there are unpaid timesheets.

[c] Payroll | [f] Create Cheques

For the next three criteria, job, region, and supervisor, timesheets that match those criteria will be selected. These criteria are softer than the first three. Employees don’t want two cheques because they worked two different jobs, so for these criteria the rest of the employee’s timesheets will be included too, regardless of which job, region, or supervisor they are posted to.

You can select individual employees to create cheques for. These are also rigid selections.

If you haven’t advanced the pay period, you’ll be prompted to do that:

Approving Cheques

When you approve cheques, you can choose to deal with different incentives employees have accumulated.

[c] Payroll | [g] Approve Cheques

Unions and employees can be set up to earn incentives. For instance, you can have a group safety incentive. If you’ve gone for the prescribed amount of time without an accident you can release the group safety incentive. In this situation, you can release the group safety the employees have been accumulating. It will be added to their pay.

Alternatively, if there is a work site accident, the members of the group will all lose their group safety incentive.

[c] Payroll | [g] Approve Cheques – tooltip showing options

If you select ‘L’ to lose the group safety incentive, the group safety amount on the employee’s Incentive & Accrual tab will be zeroed.

[c] Payroll | [a] Employee Entry

The money that was in those accruals was tracked in the various incentive accounts.

When they’re lost, they move to the overhead recovery account.

When you’ve selected which incentives you want to release or lose, you can approve cheques. Abio will calculate the incentives, taxes, CPP, income tax, and union amounts.

You can double-click on a cheque to inspect the amounts:

The gross pay, deductions, and net pay are itemized on the ‘Gross & Net’ tab.

Source Earnings, incentives, RRSP, pension and fringe amounts are displayed on the Earn & Loss tab.

All the fields have tooltips to explain how they were calculated.