Cheques and Dues

The Employee Cheques & Dues tab records information regarding

  • cheque deductions,
  • RRSP and pension choices,
  • electronic chequing information
  • Dates cheque amounts were last paid
  • Whether or not employees are subject to various union dues, and when they were last paid
  • Recruiting Bonuses

Navigate to [c] Payroll, then [a] Employee, then the Cheques & Dues tab.

deductions per cheque

employee RRSP is the dollar amount per cheque to be deducted for an employee remittance to an RRSP plan. This amount reduces the net cheque amount and increases the G/L liability for RRSP and is optionally determined by the employee.

charity is an optional payroll deduction determined by the employee currently this field is not used.

employee RRSP percent is the percentage per cheque to be deducted for an employee remittance to an RRSP plan. This amount reduces the net cheque amount and increases the G/L liability for RRSP and is optionally determined by the employee.

taxable benefit is the amount, on a cheque by cheque basis, that the taxable benefits and income are increased to reflect payments on behalf of the employee for issues like group health. This amount changes a cheque value only through the income tax calculation. The year-to-date value is added to taxable earnings for T4 purposes. Taxable benefits may be simply input or changed during payroll cheque entry when the benefits are not the same each cheque.

employee pension percent – is the percentage per cheque to be deducted for an employee’s remittance to a pension plan.

additional tax can be used to specify additional income tax amounts to be withheld on each cheque.

reduce tax earnings – employee’s taxable earnings will be reduced by this amount (can be reduced to zero – not to a negative amount) on each payroll cheque.

garnishee? flag set to ‘Y’es generates a message during payroll cheque entry approvals that a garnishee is in effect for that employee. It is used simply as a reminder that cheques for that employee may need intervention.

RRSP choices

safety to RRSP ‘Y’es – safety incentives paid out to RRSP or ‘N’o – for cash payment on safety incentives. If the personal, group and/or staff safety is paid to the union RRSP the payout amounts are NOT included in the taxable income for income tax calculation. They are included in taxable income and are part of the liability to this employee’s union.

other incentive to RRSP flag controls where released incentives get paid. If this value is set to ‘N’o then incentives are simply added to the cheque’s gross and net pay. If this value is set to ‘Y’es then the incentives are added to the gross pay but are deducted from the net pay. Group and personal safety amounts released are deducted for additional union RRSP and the other incentives (staff safety, SMTC, incentive 1 and incentive 2) are deducted for employee RRSP. Note that withholding for EI, CPP and income tax may cause the amount paid into the RRSP plan to be less than the amount released.

electronic funds transfer

US routing, Institution, branch and account fields are used for Electronic Funds Transfer or direct deposits. The US routing number is only required for EFT’s or direct deposits to US bank accounts, generally this field is left blank. G/L Company Entry values for EFT must be non-blank in order to complete these fields.

EFT mail – this field is available only when EFT institution information is populated in the record. The entry in this field is used by the Payroll Team to email the employee their Payroll EFT confirmation.

last dates

These fields are populated by the system and reflect the date of the last cheque created for the employee applicable to these fields.

union dues & fees

permit fee?‘N’o or ‘Y’es – indicates if a trade union rate permit fee is to be taken during cheque entry. If employee admin fee is not zero, no additional permit fee will be taken.

admin fee? the default for this field is ‘N’o, if the default is changed to ‘Y’es and there is a union admin fee amount specified in P/R Employee Group Entry, a union administration fee will automatically be deducted from the next cheque issued.

Daily dues? flag and daily dues paid to date are used in conjunction with both the payroll Employee Group Entry ‘daily dues’ and ‘pay period maximum daily dues’ amounts. During the payroll cheque entry approvals, if this flag is set to ‘Y’es, the current pay period is after the ‘period day dues paid’ and the ‘daily dues’ amount is non-zero. The timesheets that make up the cheque are counted by days. The day count is multiplied by the ‘daily dues’ amount and the result is compared to the daily dues maximum, with the least value being added to the cheque’s ‘other dues’ amount. When the cheque is issued, the ‘daily dues paid to’ is updated with the current pay period start date.

Monthly dues are additional union dues to be taken off the first cheque of the month. During payroll cheque entry approvals, if this value is non zero and the month dues paid value is either blank or less than the current month, the monthly dues amount is added to the cheque’s other dues amount. When the cheque is issued the month dues paid field is updated with the current month.

back dues owing – this field is not currently in use.

the last monthly remittance, daily dues paid to, weekly dues paid to, monthly dues paid to and back dues paid fields are populated by the system and reflect the date of the last cheque these amounts were deducted.

recruitment

vendor – must be valid vendor in the current set of books – if this field is populated the ‘start date’, ‘hourly fee’ and ’12 month maximum’ field will be available and must be populated. The vendor entered will be used to create the A/P Invoice.

start date – date the recruitment costs begin to apply – within 120 days of current date

hourly fee – between .01 and 10.00 – will be applied to all hours worked by the employee

12 month maximum – maximum recruitment cost for this employee – not more than 10,000.00.

to date cost – this field is populated by the system during the Cheques program, when the amount in this field matches the 12 month maximum amount the recruitment costs are no longer applied.